Special case: If the entire selection had been applied a character style on top of the paragraph style, the Style field would have shown the name of the character style instead of the paragraph style. Font and Font Size are character properties - they show no values if more than 50 paragraphs are selected (rule no. 4). Note that the results comply with the rules described above: Style is a paragraph property in this case (the selected paragraphs have not been applied a character style in this case) - it shows no values if more than 49 paragraphs are selected (rule no. 3). But then the macro you can download from this page may be useful.įigure 2. (1), (2), and (3) relate to the corresponding numbers in Figure 1 above and illustrate what Word displays in Style, Font, and Font Size fields that have been added to the Quick Access Toolbar (QAT). No doubt that the described behavior makes it more difficult to check the formatting in some situations. I have tested in Word 2003, Word 2007, Word 2010, Word 2013, and Word 2016 / Word for Microsoft 365.
The rules seem to apply to all versions of Word. The rules that apply to Word’s display of formatting property values - detailsĪccording to my testing, the four rules below apply to the way Word displays paragraph and character formatting values. The Font dialog box lets you set character properties. The Paragraph dialog box lets you set paragraph properties. Examples are the Font field and the Font Size field on the Home tab and the information in the Paragraph and Font dialog boxes. There are several places in Word where you can see which paragraph and character property values have been applied to the selected text. Paragraph and character formatting may also be applied as direct formatting by selecting text and applying special formatting to the selection. On top of the paragraph style, the entire paragraph or part of it may be applied a character style (character formatting). When talking about formatting of text in Word, you will often need to distinguish between formatting of entire paragraphs and formatting of characters.Īny paragraph in a Word document is applied a paragraph style (paragraph formatting). Read on for more details about how it works. Microsoft has confirmed that it works that way "by design".
3 and 4 are based on the results I have found by testing.
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